I-Migrator
Worker Records

Every sponsored worker, one tidy file.

Identity, right to work, certificate of sponsorship, contracts, payroll and contact history, laid out the way a compliance officer asks to see it.

Book a consultationWhat’s tracked ↓
What’s in each worker file

Built around the records the Home Office expects.

01

Identity & status

Passport and eVisa share code, with the underlying right-to-work evidence.

02

Sponsorship record

Certificate of sponsorship reference, the rationale for the role, and the matching job description.

03

Employment evidence

Signed contract, weekly hours, salary at the point of sponsorship, and payroll records.

04

Contact & attendance

Current UK address and contact details, working pattern and a change log, with a flag when an absence approaches the reporting threshold.

Retention & storage

Paper or electronic, your call.

Sponsor records can be kept on paper or electronically, as long as they stay accessible during a compliance visit. I-Migrator holds them on UK infrastructure, encrypted, with full access logs.

Records are kept throughout the sponsorship and for one year after sponsorship of the worker ends, or until a compliance officer has examined and approved them, whichever is earlier. The worker file shows which items are missing for each category, so gaps can be closed before a visit rather than found during one.

  • UK data residency
  • Encryption in transit and at rest
  • Role-based access for your key personnel and HR
  • Change history on every record
Information only. General information about sponsor record-keeping. For advice on your own case, speak to one of our immigration solicitors.
Part of the Compliance Suite

Explore the rest of the workspace

Right to Work

Right-to-work checks file straight onto the worker record.

Explore →

Certificate of Sponsorship

Each assigned certificate attaches to the worker’s record.

Explore →

Audit Readiness

Worker files feed every line of the on-demand audit pack.

Explore →

Compliance Suite

The four-module workspace, with Worker Records as one pillar.

Explore →

Want to see which records you’re missing before an inspection does?

Book a consultation
FAQ

Questions employers ask.

What documents does the Home Office expect on each worker file?
Identity and immigration status, evidence of right to work, certificate-of-sponsorship records and the rationale for the role, recruitment records where they apply, employment evidence including payroll, attendance and absence records, and current contact details.
Can we keep records electronically?
Yes. Paper and electronic storage are both allowed, provided the records stay accessible during a compliance visit.
Won’t our HR system already cover this?
Most don’t. Standard HR systems aren’t built around the sponsor record-keeping rules and tend to miss the role rationale, recruitment records and address-change history. I-Migrator sits alongside your HR system rather than replacing it.
What happens if we have gaps?
The worker file shows which fields are missing for each category, so they can be closed before a compliance visit. The audit pack reflects the corrected position.
How long do we keep records after sponsorship ends?
Records are kept throughout the sponsorship and for one year after it ends, or until a compliance officer has examined and approved them, whichever is earlier. The platform keeps records and access logs intact until you delete them.

See a worker file end to end.

One record, from the role rationale to right-to-work evidence to the attendance log.

Book a consultationBrowse all business services →