Right to Work

Every Right to Work check, in one place.

A structured record for every hire, with a timestamped trail per worker. It covers every recognised check route, plus the Employer Checking Service fallback.

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Recognised check routes

Covers every check route the Home Office accepts.

Manual document check

An original document from the accepted lists, checked in person, copied and dated.

Home Office online check

A share-code check via the gov.uk online service, for non-British and non-Irish citizens.

Digital Verification Service

An identity check for British and Irish citizens through a certified provider.

Employer Checking Service

A fallback for applicants with an outstanding Home Office application, where the other checks can’t be completed.

Why it matters

A record built around the evidence that gives you a statutory excuse.

A correctly evidenced Right to Work check, completed before employment begins, gives you a statutory excuse against a civil penalty. The penalty can run to tens of thousands of pounds per worker, and rises for repeat breaches.

For each check the record holds the date, the method used, the document or share-code reference, and the name of the person who ran it, with a copy of the evidence in a secure vault. For workers with time-limited permission, the follow-up check date sits alongside their visa expiry on the worker file.

Information only. General information about right-to-work checks. For advice on your own case, speak to one of our immigration solicitors.

Part of the Compliance Suite

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Worker Records

Each right-to-work check files straight onto the sponsored worker’s record.

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Certificate of Sponsorship

Check the going rate for the role before you assign a certificate.

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Audit Readiness

Right-to-work evidence is one of the first things an inspection asks to see.

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Compliance Suite

The four-module workspace, with Right to Work as one pillar.

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Not sure your right-to-work records would stand up to an inspection?

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FAQ

Questions employers ask.

How often do I re-check Right to Work for a sponsored worker?

For workers with time-limited permission, a follow-up check is due before their current permission expires. For a Positive Verification Notice from the Employer Checking Service, the excuse lasts six months.

Do I have to use a Digital Verification Service for British and Irish citizens?

Using a certified provider gives you the statutory excuse for these checks. Manual checks remain available, but the statutory excuse only applies when they are carried out exactly as the published Code of Practice requires.

What’s the maximum fine for employing someone without the right to work?

Up to £45,000 per worker for a first breach and £60,000 per worker for a repeat breach (gov.uk, in force from 13 February 2024).

Does I-Migrator perform the identity check itself?

No. We are not a certified identity-verification provider. The platform records the outcome of your chosen provider’s check and surfaces it as evidence at audit time.

What if a share code expires before I check it?

Share codes last 90 calendar days. If the code is no longer valid when you’re ready, you’ll need a fresh share code from the worker before completing the check.

See how every check is recorded.

A short walkthrough of the worker file and the audit trail, and how it fits your existing provider and HR system.

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